Constitution and Bylaws of the
Nursing Alumni of LSUHSC
Adopted: October 24, 1962
First Revision: June 28, 1971
Second Revision: April 28, 1979
Third Revision: September 17, 1991
Fourth Revision: July 15, 1995
Amended: June 22, 2002
Amended: June 21, 2003
Amended: June 19, 2004
Amended: June 18, 2005
Addendum: June 16, 2007
ARTICLE I
NAME AND DOMICILE
This organization shall be known as the Nursing
Alumni of LSUHSC (hereafter referred to as the "Association")
and its domicile shall be in New Orleans, Louisiana.
ARTICLE II
PURPOSES
The purpose of the Association shall be to:
- Provide opportunities for students
and alumni to network and exchange mutual personal
and professional support.
- Enhance the status of the School of Nursing
within the university and community.
- Increase student recruitment through
enhanced visibility and financial support.
ARTICLE III
POWERS
In order to effectuate the aforesaid purposes,
or any other purpose implied thereby or incidental thereto, the Association
shall possess the capacity and all of the powers, rights, privileges,
and immunities, which are now or may hereafter be accorded to non-profit
corporations by the Constitution and laws of the State of Louisiana,
including the power to acquire, receive, own, hold, lease, or dispose
of property of any nature or description. ARTICLE IV
MEMBERSHIP
Lifetime Membership: Anyone who graduated from
LSUMC/LSUHSC School of Nursing (SON) and has paid dues for lifetime
membership. Lifetime membership may be conferred by the approval of
the Executive Board, upon any LSUMC/LSUHSC SON alumnus, who has rendered
outstanding service to the SON. A lifetime member may vote and hold
office.
Active Membership: Anyone who graduated from
LSUMC/LSUHSC SON and pays annual dues. Upon
graduation from LSUMC/LSUHSC SON, all graduates receive a one
year active membership, commencing
on their graduation date. An active member
may vote and hold office. Friends of the Alumni: Anyone who is not
a graduate of the LSUMC/LSUHSC SON, but supports the SON by
making payment of
current dues rate (annual or lifetime). Friends
of the Alumni may vote and/or hold Board Member at Large position.
Honorary Membership: May be conferred
by the approval of the Executive Board, upon any person,
who has rendered outstanding service to the
SON. A honorary member
may not vote or
hold office. ARTICLE V
DUES
SECTION 1 Current Association dues are as follows:
Annual dues $25.00 (twenty-five U.S. dollars); Lifetime dues $250.00
(two hundred fifty U.S. dollars) payable one time.
SECTION 2 The membership year commences upon
payment of dues and ends one year following
on January or July. ARTICLE VI
EXECUTIVE BOARD
SECTION 1 The Executive Board (hereafter
referred to as the "Board") shall consist of
the following offices/officers: President, Vice President,
Secretary, Treasurer,
Parliamentarian/Historian, and four (4) Board
Members at Large.
SECTION 2 Board members must be an
Active or Lifetime member during their term.
SECTION 3 Board members are elected
during the annual meeting for a term of two years commencing
the beginning
of
the next fiscal year. The President, Secretary,
Parliamentarian, and two (2) Board Members
at Large shall be elected on odd years. The
Vice President, Treasurer and two (2) Board
Members at Large shall be elected on even
years. No individual may be elected to the same
office for more than two successive terms.
SECTION 4 An office automatically
becomes vacant when a Board member is absent from three
(3)
regular meetings in succession.
SECTION 5 Vacancies occurring prior
to an election will be filled by a majority vote of
the Board.
Any member filling an unexpired term
greater than six (6) months will be considered
to have served one term.
DUTIES OF THE BOARD
SECTION 1 The Board is vested with
the authority to:
A) Report general business of the
Association transacted in the interim
between meetings.
B) Monitor the collection, deposit,
and investment of all funds; approve
and monitor the disbursement of
all funds.
C) Appoint standing and ad-hoc
committee chairpersons.
D) Seek successors and fill vacancies
of Board offices and committee
chairpersons.
E) Perform any other acts necessary to manage the business of the
Association.
SECTION 2 The Board shall
not utilize Association funds for exclusive
Board activities without approval of the membership
of the Association.
QUORUM AND VOTING
SECTION
1 Only Board members
may vote at Board meetings. The President votes
only in the case
of a tie.
SECTION
2 A majority of
Board members will constitute a quorum. A
majority vote of Board
members present is required for
the transaction of business.
SECTION
3 The President
may phone poll the Board for emergency decisions
between meetings.
A majority vote of the Board
is required to transact business.
DUTIES OF OFFICERS
SECTION
1 The President
will:
A) Maintain an Active
or Lifetime membership
during his/her term.
B) Preside over and
conduct Board and
business meetings.
C) Appoint chairpersons
of standing and
ad-hoc committees,
with approval of the Board.
D) Serve as an ex-officio member of all committees, except Nominations.
E) Represent the Association
at activities of interest.
F) Prepare and distribute
an agenda for all meetings at least one
week prior to the meeting.
G) Vote to break a tie
in a decision made by the Board.
H) Deliver complete records
to his/her successor within fifteen (15)
days after
commencement of the position.
I) Assure all Association
records are up-to-date and provided to successors
of Board and
committee chairperson positions,
within fifteen (15) days after commencement
of their positions.
J) Present a written
annual report of the Association's activities
at
the annual meeting.
K) Perform or be responsible
for all other duties pertaining to
the office.
SECTION
2 The Vice President
will:
A) Maintain an Active or
Lifetime membership during his/her term.
B) Attend all Board meetings.
C) Perform the duties
of the President in
his/her absence.
D) Act in an advisory
capacity at all times.
E) Become President
upon vacancy of
the office.
F) Serve as the
chairperson of
the Annual Meeting Committee, a subcommittee
of the Programs
Committee.
G) Perform all other Association duties deemed necessary by the President.
SECTION
3 The Secretary will:
A) Maintain an Active or Lifetime membership
during his/her term.
B) Attend all Board meetings.
C) Keep minutes of all meetings of the Association
and delivers complete records to his/her
successor within fifteen (15) days
after commencement of the position.
D) Send a copy of all minutes to Board
members and the Associate Dean of
LSUMC/LSUHSC SON Alumni Activities within
fifteen (15)
days of the meeting.
E) Preserve all papers, letters,
and transactions of the Association.
F) Transact the correspondence
of the Association.
G) Notify the Board of second
and third consecutive absences
of Board members.
H) Perform all other Association
duties deemed necessary by
the President.
SECTION
4 The Treasurer will:
A) Maintain an Active or Lifetime membership
during his/her term.
B) Attend all Board Meetings.
C) Prepare an annual budget and submit
to the Board for approval.
D) Have charge of all monies of
the Association and pay bills
upon authorization of the
Board.
E) Keep an itemized account of all receipts and disbursements and
give a written report at all Board and annual meetings.
F) Disburse monies in excess of $25.00 (twenty
five U.S. dollars) only upon approval of
the Board.
G) Disburse monies only after two signatures are placed on the check.
Signers are designated by the Board.
H) Submit all books of accounts within fifteen
(15) days of election of his/her successor,
for audit as specified by the Board.
I) Perform all other Association activities
deemed necessary by the President.
SECTION
5 The Parliamentarian/Historian will:
A) Maintain Active or Lifetime membership during
his/her term.
B) Attend all Board meetings.
C) Monitor all Association meetings to assure
Robert's Rules of Order Revised are
followed.
D) Collect and archive all news and activities of the Association.
E) Document news and activities through various
media.
F) Perform all other Association activities
deemed necessary by the President.
SECTION
6 All Board Members at Large
will:
A) Maintain Active or Lifetime membership
during his/her term.
B) Attend all Board meetings.
C) Assist in the development and adoption
of policies.
D) Assist in the coordination
of Association activities.
E) Perform all other Association
activities deemed necessary
by the President.
ARTICLE VII
MEETINGS
SECTION 1 Annual Meeting
The date, place, and time of the annual meeting
of the Association's members will be decided by the Board, but must
be held prior to the end of the current fiscal year. During the annual
meeting, an annual report is given, bylaws revisions and amendments
are voted on, and election of officers is held. SECTION
2 Board Meetings The Board will meet at least quarterly to accommodate business of
the Association. Notification of the meeting must be given at least
fifteen (15) days prior to the meeting. All members of the Board and
committee chairpersons must attend all meetings. All Board meetings
are open to the general membership of the Association.
SECTION 3 Special Meetings
Special meetings may be called by the President
or any five (5) other Board members. Two
weeks notice must be given prior to the meeting. ARTICLE VIII
STANDING COMMITTEES
SECTION 1 Appointment to committees is made by
approval of the Board from a list of Active, Lifetime, Associate,
or Honorary members seeking appointment to the five (5) standing committees.
The standing committees include: Membership, Scholarship, Programs,
Newsletter, and Nominations.
SECTION 2 Committee chairpersons, except
Nominations chairperson, are appointed by the President at
or immediately following
the annual meeting and serve a term of one
year. Committee chairpersons may not serve in the same position
more than two (2) successive years.
SECTION 3 Standing committees must meet
quarterly and submit written reports to the Board. An
annual budget must be submitted to the treasurer
as requested.
SECTION 4 The President serves as an
ex-officio members of all committees, except Nominations.
COMPOSITION AND FUNCTIONS
SECTION 1 Membership
The membership committee will consist
of at least three (3) Active, Lifetime, Associate
or Honorary members.
This committee will:
A) Devise ways and means to promote and
retain increased membership and involvement.
B) Create innovative approaches to recruit new graduates.
C) Submit written reports at all Board
and annual meetings.
D) Assures a roster of current members
is kept by the office of the Associate
Dean of Student and Alumni Affairs.
E) Assures membership cards are distributed
to all new and renewing members.
SECTION 2 Scholarship and Awards
The scholarship committee will consist
of at least three (3) Active, Lifetime, Associate, or
Honorary members.
This committee will:
A) Submit criteria for the scholarships
to the Board for approval.
B) Publicize and send information to
students about the scholarships.
C) Obtain and select anonymously
students for receipt of the scholarships.
D) Award scholarships only if the financial status of the Association
permits.
SECTION 3 Programs
The programs committee will consist
of at least three (3) Active, Lifetime,
Associate, or Honorary members.
This committee will:
A) Plan programs or social events
for the Association.
B) Submit proposals for events
for Board approval.
C) Implement and coordinate
plans for programs and
events.
D) Assist the Vice President,
chairperson of the Annual
Meeting Committee, a
subcommittee of the Programs Committee, in planning,
submitting the proposal
to the Board, and implementing
the meeting.
SECTION 4 Newsletter
The newsletter committee will consist
of at least three (3) Active, Lifetime,
Associate, or Honorary members. The committee will:
A) Publish a newsletter at least one (1)
time per year, based on the financial status of the
Association.
B) Solicit contributions from members
by publishing deadline dates in advance.
SECTION 5 Nominations
The nominations committee will consist
of at least three (3) Active, Lifetime,
Associate, or Honorary members, elected at the annual
meeting. Nomination committee members
are ineligible
to run for office during their term.
This committee will:
A) Obtain written consent from each nominee
to run for office and prepare a written
ballot of at least one nominee for
each position.
B) Verify nominees Active or Lifetime
membership.
C) Submit biographical data from
each nominee and distribute to
membership prior to election at the annual
meeting.
D) During the election, prior
to voting, solicit from the
general membership present, additional candidates
for office and consent from
nomination to run for office.
E) Conduct elections at the
annual meeting by secret
ballot.
F) Appoint tellers to collect
and count votes. Tellers
may not be nominees, current
Board members or committee
chairpersons.
G) Notify membership and Board at the annual meeting of newly elected
officers, immediately after tabulation of votes.
H) Assure that the nominees with the highest number of votes cast
only by Active and Lifetime members present at the annual meeting
constitute an election. In case of a tie, the choice will be decided
by a lot (pulling name by chance).
ARTICLE IX
AD HOC COMMITTEES
SECTION 1 Ad Hoc committees, such as
the Finance/Budget and Bylaws committees are formulated
by the Board to address Association
activities. Committee chairpersons are appointed
by the President. Ad Hoc committees must meet to complete
the committee's charges and
must submit written reports to the Board. A
budget must be submitted as necessary. ARTICLE XI
SCHOOL OF NURSING LIAISON
SECTION 1 One faculty member of the school of
Nursing will serve as SON Liaison to the Alumni Board. This position
will be appointed by the Dean and will serve terms at the Dean’s discretion.
The liaison will have no voting privileges on the Board. ARTICLE XII
FISCAL YEAR
The fiscal year of the Association begins July
1 and ends June 30 of the next year. ARTICLE XIII
REVISIONS OR AMENDMENTS TO BYLAWS
These bylaws may be revised or amended by a majority
vote of the voting members present at the annual meeting, provided
that:
1. Written notification of proposed revisions
or amendments is sent to current members prior
to the annual business meeting.
ARTICLE XIV
ROBERT'S RULES OF ORDER
The rules contained in Robert's Rules of Order
Revised shall govern the Association in all cases which they are applicable
and in which they are not inconsistent with the Constitution and Bylaws
of this Association.
ADDENDUM (June 2007 one time exception) LSUHSC Nursing Alumni Association has been inactive since August
2005 due to “Katrina” and the recovery of New Orleans.
Dean Demetrius Porche recommended and it was approved at the 2007
annual luncheon a Constitution and By Laws of Nursing Alumni of LSUHSC
one (1) time exception, to Null and Void Section 3 of the By Laws’
statement “No individual may be elected to the same office for more
than two successive terms” for the election of 2007. One time By Law
exception would allow the President, Arlene Rome and Board Members
at Large, Barbara Morvant and Dianna Douglas continuation on the Nursing
Alumni Board.
Respectfully, with the above recommendation it was approved Arlene
Rome, Barbara Morvant and Dianna Douglas were voted into the respected
positions, terms shall end as accordingly to By-Law terms of “President
shall be elected on odd years… and two (2) Board Members shall be
elected on even years and two (2) on odd years.
|
Back